Administrative Assistant

About the role

The Administrative Assistant will support the Office of the Chief of Mission Support of the Office of the Special Envoy of the Secretary‑General for Yemen, temporarily based in Sana’a. Reporting to the Administrative Officer, the role covers human‑resources, budget and finance, and general administration functions.

Key responsibilities

• Manage human‑resources processes such as recruitment, placement, promotion, performance appraisal, staff relocation and training, ensuring compliance with UN rules.
• Assist in preparing and reviewing budget proposals, monitor expenditures against approved budgets, and support financial reporting and adjustments.
• Draft routine correspondence, coordinate with service sections, oversee contractor invoicing and payments, and provide secretariat support to local boards and committees.

Required profile

• High school diploma or equivalent; a university degree reduces the experience requirement.
• Minimum seven years of progressively responsible experience in administration, finance, HR, contract administration or related areas (five years with a university degree).
• Proficiency in English and Arabic at UN Level II.

Required skills

• Experience with SAP or other enterprise resource planning (ERP) systems.
• Budget preparation, monitoring and financial reporting.
• Contract administration and contractor‑performance monitoring.
• Human‑resources administration, including recruitment and staff record management.
• Petty‑cash management and facilities‑management support.