Administrative Assistant

About the role

The Food and Agriculture Organization (FAO) in Yemen is seeking an Administrative Assistant to support the office in Sana'a. The role provides essential administrative, logistics and operational assistance to ensure smooth daily operations and compliance with FAO procedures.

Key responsibilities

• Provide routine administrative and clerical support, maintaining organized physical and electronic filing systems.
• Receive, record and route correspondence, and assist in compiling data for procurement plans and reports.
• Prepare and track purchase requests for office supplies, services and guest‑house needs.
• Support logistical arrangements for meetings, workshops, trainings and office events.
• Assist in preparing payment documents, follow up on payment status and manage petty‑cash records.
• Maintain updated records of contracts, payments, inventory and other administrative files.
• Monitor office supplies, coordinate inventory replenishment and oversee routine maintenance requests.
• Support guest‑house and facility administration as required.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, Finance, Economics or a related field.
• Minimum three years of relevant office or administration experience.
• Working knowledge of English and Arabic.
• Yemeni national.

Required skills