Administrative Coordinator

About the role

The Administrative Coordinator will run the office that supports canasa’s Dammam yard. Acting as the main point of contact between the yard, drivers, suppliers and management, you will ensure invoicing, scheduling and document control are handled accurately and promptly.

Key responsibilities

• Prepare, issue and follow up on customer invoices; match supplier bills to weigh tickets and purchase orders.
• Schedule pickups, site visits, meetings and yard appointments, keeping dispatch, gate and clients aligned.
• Maintain document control for contracts, commercial registration, VAT, weigh tickets, delivery notes and correspondence.
• Coordinate office operations: receive visitors, answer phones and emails, order supplies, and relay tasks between yard, drivers and management.
• Keep registers, spreadsheets and shared folders up‑to‑date; flag expired documents, missing signatures and overdue replies.

Required profile

• Minimum two years of experience in office administration, operations support or a similar coordinator role.
• Experience in a recycling yard, logistics office, industrial plant or trading company is preferred.
• Fluency in Arabic and English, both written and spoken.
• Valid, transferable Saudi Iqama.

Required skills

• Accuracy with invoices, purchase orders and filing systems.
• Proficiency in Microsoft Excel and the broader Microsoft Office suite.
• Familiarity with accounting software (advantageous).

What we offer

• Wages paid on schedule.
• PPE and training provided from day one.
• A multilingual workplace (English, Arabic, Urdu, Bengali, Hindi, Tagalog, Malayalam).