Procurement Assistant – UN Mission in Yemen

About the role

The Procurement Assistant will work in the Procurement Unit of the Mission Support Component of the Office of the Special Envoy of the Secretary‑General for Yemen (OSESGY). Based in Sana’a, the incumbent reports to the Chief of Unit, Procurement and supports the acquisition of goods and services required for the mission.

Key responsibilities

• Review, record and prioritize purchasing requests, assist requisitioners with scopes of work and specifications, and propose cost‑saving product substitutions.
• Identify and recommend suitable suppliers, conduct interviews and produce tender documents such as Invitations to Bid, Requests for Proposals and Requests for Quotations.
• Prepare abstracts of offers, analyse quotations and bids to select suppliers offering the best value, quality and delivery terms.
• Negotiate terms and conditions of orders under the guidance of Procurement Officers and obtain credit information on suppliers.
• Finalize purchase orders and contracts for approval, and, where authorised, sign off purchases within delegated authority.
• Resolve discrepancies between purchase orders and received goods, process returns for damaged or unacceptable items.
• Maintain internal procurement databases, track contractual agreements and inform users of rights and obligations.
• Research market sources, gather specifications for new products and draft related correspondence.
• Supervise, assign and review the work of junior staff and perform other duties as required.

Required profile

• Extensive knowledge of purchasing and accounting techniques.
• In‑depth understanding of internal procurement policies, processes and procedures.
• Strong familiarity with financial rules and regulations.
• Ability to research and gather information from a variety of internal and external sources.
• Professionalism and attention to detail in handling procurement documentation.

Required skills