Administrative Assistant – Project Support

About the role

The Administrative Assistant will support the Livelihood Project Manager in delivering project activities across Al-Mukalla, Hadramout. This full‑time position involves coordinating logistics, managing documentation, supervising data processes, and ensuring smooth field operations for a 12‑month renewable contract.

Key responsibilities

• Assist the project team in developing technical, financial and field plans.
• Prepare logistics for meetings, workshops and trainings.
• Supervise the data‑management team and oversee beneficiary data processing.
• Facilitate field activities, conduct site visits and monitor field reports.
• Support procurement, expenditure processing and supervision of implementing partners.
• Communicate with beneficiaries, trainers, facilitators and other stakeholders.
• Enter data for evaluations, beneficiaries, trainers and facilitators.
• Maintain and update project files, contacts and correspondence.
• Document activities, workshops and media outputs, ensuring proper filing.
• Provide administrative support to the project team, including minute‑taking and document routing.

Required profile

• Experience in project administration or similar support roles, preferably within NGOs.
• Ability to travel to field locations and conduct site visits.
• Strong organizational skills and attention to detail.
• Good communication skills for interaction with beneficiaries and partners.

Required skills

• Data entry
• Document management