Aden Programme Associate – Protection (G5)

About the role

IOM, a UN-related organization working on migration, is recruiting a Programme Associate (Protection, G5) in Aden, Yemen. Reporting to the Programme Manager (Protection) and working with programme, finance, procurement, logistics and field teams, the post supports the operational, administrative, financial and procurement activities of the Protection Unit. Applications are open to internal and external candidates.

Key responsibilities

• Coordinate administrative, operational, financial and procurement support for the Protection Unit, following up pending actions in line with IOM rules and procedures.
• Prepare, process and follow up payment request forms, requests for payment, purchase requisitions and related documents, liaising with Finance, Procurement and Logistics.
• Monitor budgets of active Protection projects, track expenditure and commitments, and flag financial risks, under- or overspending and delays.
• Support procurement planning by consolidating requirements, following up timelines and checking that goods and services meet programme needs.
• Act as focal point for operational follow-up on premises, field implementation, partner support, beneficiary assistance and service delivery, resolving issues within delegated authority.
• Review beneficiary payment and assistance documentation for completeness and consistency, applying confidentiality and data protection.
• Gather and verify financial, operational and administrative inputs for donor reports, audits and project closure, and keep procurement, finance and project files audit-ready.
• Process travel requests, CO documentation and draft official correspondence, note verbales and letters.
• Liaise with sub-offices, field staff, implementing partners and internal units, and support rapid administrative, procurement, payment and logistical follow-up during emergencies.

Required profile

• Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Project Management, Social Sciences or a related field with three years of relevant experience; or high school diploma with five years of experience.
• Experience in administration, finance, procurement, logistics, project operations or programme support, preferably in the UN system, an international organisation or a humanitarian context.
• Experience in budget monitoring, expenditure tracking, payment processing, procurement follow-up and financial documentation.
• Experience coordinating with finance, procurement, logistics, field teams, partners and programme staff.
• Experience maintaining filing systems, audit documentation and project closure files for donor-funded programmes.
• Experience supporting emergency or field-based humanitarian operations is an advantage.
• Fluency in English and Arabic (oral and written).

Required skills

• Strong knowledge of administrative, financial, procurement and operational support procedures in humanitarian or development programmes.
• Ability to monitor budgets, track expenditures, identify variances and prepare operational updates.
• Sound understanding of confidentiality, data protection and protection-sensitive handling of beneficiary documentation.
• Good command of Microsoft Office, especially Excel, Word and Outlook.
• Good knowledge of WAVE/ORACLE systems.