Finance & HR Admin Assistant

About the role

Under the supervision of the Finance Coordinator, the Finance & HR Admin Assistant will devote full time to maintaining accurate financial records and providing essential administrative and human‑resources support for smooth office operations in Shabwa.

Key responsibilities

• Process accounts payable, bank transactions, petty cash and monthly reconciliations in NetSuite.
• Enter all financial transactions promptly, ensuring proper documentation, correct account codes, projects, donors and cost centres.
• Assist with month‑end and year‑end closing, posting journal entries and preparing schedules.
• Support internal and external audits by preparing required financial documents.
• Maintain employee records, aid recruitment, onboarding and performance appraisal processes.
• Handle payroll‑related documentation, staff benefits, leave tracking and end‑of‑service settlements.
• Coordinate office administration tasks such as supplies, service contracts and general logistics.
• Prepare finance, HR and administrative reports as needed and ensure compliance with donor and organisational policies.

Required profile

• Bachelor’s degree in Finance, Accounting or related field.
• Minimum two years of accounting/finance experience in an INGO/NGO or audit environment.
• Proven ability to manage budgets, perform reconciliations and support payroll processes.
• Strong analytical, communication and interpersonal skills, able to work under stressful conditions.

Required skills

• NetSuite
• Advanced Excel